Have you ever had so much to do that you decide to just sit on the couch eating Ben & Jerry’s and Pringles, watching pointless television, and doing nothing because your brain just won’t work?
Yeah, me too…
The #1 killer of any productive day is Overwhelm. It can simply stop you in your tracks and it’s a complaint I hear all too often with my business coaching clients.
The good news is you CAN do something about it.
A very wise business coach once told me, “there is no such thing as overwhelm, there is only not knowing what step to take next.” Whenever I start feeling it I quickly go through this simple 3 step process. I call it my Overwhelm Destroyer and without question it will help you quickly get your day back. All you need is some scratch paper, a pen or pencil, and your Best Planner Ever (if you don’t have one then any daily planner or notebook works too!).
Step 1. Brain Dump
Make a list of EVERYTHING I need to do. Brain dump it all out on paper right down to the gnat’s ass. I keep writing until there is nothing left in my mind.
Step 2. Organize and Prioritize
- Go through the list and pick out the Priorities. The priorities are the tasks which move my vision / goals forward.
- Then, pick out my “B” tasks. These tasks are important but can be done as I’m able.
- Identify in the list groupings of tasks such as Errands, Clutter, For Later, and Just Say No to it.
Step 3. Schedule in my Best Planner Ever
Finally, take the organized list and schedule in my Best Planner Ever.
- Priorities go under Top Priority and yes, I spread them out over the week.
- “B” tasks go under My Other To Do’s. Again no more than 3-5 per day and on days when my scheduled appointments are tight I might only have 1-2 of these tasks.
- Use the My Week to schedule out my clutter. Knocking out just 1 clutter item per week adds up to 52 really organized places in my life. I like to take 15-20 minutes each week for a clutter task. This can be organizing my desk, updating the monthly budget, or clearing out my old socks and underwear.
- Use time blocking each week to run errands. Do them all at once.
- Finally, there are ALWAYS items on my list that I just need to say no to. I’m a people pleaser and tend to take on more than I should. I always make a point to say no to as many items in that brain dump list as possible.
This simple process works regardless of your daily planning tool. It even works great before the overwhelm kicks in just to stay organized and on top of things.
Here’s to your success and a life without overwhelm!
Want to know more? Check out our 5 Planning Secrets Every Woman Needs to Know.
Owner & Founder, Best Planner Ever
Jennifer Dawn is the owner of Jennifer Dawn Coaching and the founder/creator of Best Planner Ever. She has built two multi-million dollar businesses, is a published author, and accomplished speaker.
Jennifer is dedicated to empowering women globally to lead effective and joyful daily lives. She loves to develop simple, functional tools which harness the power of planning to help others be less busy and more efficient each day. Jennifer lives in upstate New York with her husband and three children, enjoys riding her horse Hockey, and daily yoga keeps her sane.